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VrexorVrexor

Procurement Automation · Now in Beta

Vrexorthe automated procurement

The chat-first AI that finds and qualifies new suppliers with verified certifications, runs multi-supplier RFXs, tracks market indices, extracts data from invoices, and delivers supplier scoring and savings reports ready for management.

Quantor also builds custom AI software.See our work

The problem

Procurement teams are drowning.

The real problems procurement leads live every day, drawn from interviews and industry forums.

  • More time chasing than deciding

    Dozens of RFXs sent one by one, manual follow-ups, calls with no answer. The day dissolves into email.

  • Fragmented data, zero data governance

    Quotes in inboxes, orders in Excel, invoices in the ERP, contracts on the shared drive: every data point in a different silo, no single source of truth. Vrexor aggregates everything into one procurement intelligence repository that collects suppliers, RFXs, prices, orders, invoices and contracts, with full audit trail and clear ownership: the centrality that turns scattered data into governance.

  • I don't know if I'm paying the right price

    Without a price history, it's hard to know if I'm overspending: suppliers raise gradually and nobody notices.

  • Sourcing new suppliers is the real bottleneck

    Finding new, reliable suppliers takes weeks of manual research, and it always starts as an emergency. Vrexor automates it by qualifying every supplier on environmental and financial risk, computed from official Italian and European sources.

  • 30% of spend slips past me

    Other departments buy without going through procurement and without reporting: the purchasing context is missing, and you only find out when the invoice arrives.

  • I do strategy but can't prove it in numbers

    When the spending review comes, procurement's strategic value is invisible on the report. And strategy is pointless without data entry: with nothing recorded, there's nothing to reason on.

How it works

The entire procurement cycle, in one system.

  1. Step 01

    Connect

    Plug in email, ERP and supplier list. Vrexor reads your history in a few minutes.

  2. Step 02

    Sourcing

    Searches online and verifies the key environmental certifications and computes the credit score from official sources.

  3. Step 03

    RFX

    Generates multilingual requests with INCOTERMS and sends them to 10+ suppliers in parallel.

  4. Step 04

    Negotiation

    Compares offers, computes the levers (volume, terms, duration) and drafts the counter-proposal.

  5. Step 05

    Order

    Creates the PO with approved terms and syncs it to the ERP.

  6. Step 06

    Monitoring

    Tracks lead times, late deliveries and market indices. Alerts you on anomalies.

  7. Step 07

    Invoices

    Extracts data from every invoice, validates vs PO and populates the ERP.

  8. Step 08

    SRM

    Updates supplier scoring and generates savings reports ready for management.

Supplier knowledge

Every supplier,all their history.

Scorecard, orders, invoices, documents, metrics. Every supplier's record grows with each interaction, and stays with the company even when the senior buyer leaves.

Vrexor screenshot: supplier detail page with scorecard, order history, validated invoices, documents and metrics.

Illustrative example. The supplier data shown is not real.

  • Category, status and contact details pinned to the top
  • Five views per supplier: scorecard, orders, invoices, documents, metrics
  • Invoices validated and archived automatically
  • Reliability score computed from real performance

Launch an RFX campaign

Two ways.Same outcome.

A 3-step wizard or one sentence in chat: either way, the RFX only goes out after you approve it.

Vrexor assistant screen: chat with quick-action suggestions and a side panel with conversation history.

Talk to Vrexor. It does the rest.

Natural language in, procurement actions out.

Real examples

  • "Find me 3 EU suppliers for industrial bearings, ISO 9001 certified and >€5M revenue."
  • "Send an RFX to 8 suppliers in EN and DE, INCOTERMS DAP, quotes within 5 days."
  • "Alert me if LME copper stays above €9,500/t for two consecutive weeks."
  • "Generate a 1-page CFO report: YTD savings, vendor consolidation, and top 3 levers for next quarter."

BEYOND HOURS SAVED

Your role changes.

"Centralized data, more effective execution in less time: from operator to procurement manager."

  • BEFORE

    From operational

    The one who sends emails

    AFTER

    To strategic

    The one who brings data to leadership

  • BEFORE

    From easily replaceable

    Anyone can follow an email thread

    AFTER

    To hard to replace

    You know the system, the history, the terms

  • BEFORE

    From reporting activity

    Number of RFXs sent

    AFTER

    To reporting savings

    How much you save, where and with which levers

  • BEFORE

    From reactive

    Putting out fires as they blow up

    AFTER

    To proactive

    Anticipating price hikes, expirations and supplier risk

  • BEFORE

    From cost center

    Measured on spend. A cost to cut.

    AFTER

    To margin lever

    Measured on EBITDA. An asset that creates value.

  • BEFORE

    From single source

    One go-to vendor, zero plan B

    AFTER

    To qualified pool

    Pre-qualified alternatives for every category

"You become the person who brought real innovation to the company.

Early benchmarks

Procurement, by the numbers.

Sourcing, RFX, bids, suppliers, prices and documents: the targets we're tracking with Vrexor beta partners. Early reads, not certified case studies.

−0%

Less time launching and running multi-supplier RFX campaigns

WeeksHours

Time to find and qualify a new supplier

35×

Expanded qualified supplier coverage per category

DaysMinutes

Bid analysis and structured offer comparison turnaround

512%

Average savings via real-time market price benchmarks

MinutesSeconds

Time to extract data from invoices and supplier documents

Targets based on Vrexor beta partner workflows. Your results depend on volume, category mix, and integration depth.

THE FOUR COMMITMENTS

Four things Vrexor does by design.

Non-negotiable pillars. If one falls, it's not Vrexor anymore.

  • Human confirmation where and when it matters

    You set the level of autonomy: for each flow, decide what Vrexor can do on its own and what needs your sign-off. On the decisions that matter, such as launching an RFX campaign, picking the winning supplier or closing a negotiation, Vrexor prepares everything and stops for your approval.

HOW VREXOR FITS

Between manual chaos and enterprise suites.

The missing middle ground: neither running everything by hand, nor a 6-month rollout reserved for large enterprises. Vrexor brings real procurement automation to everyone, especially the SMBs that were left out until yesterday.

Vrexor vs Manual approach

  • Setup

    Manual approachNever finished, always work-in-progress
    VrexorA few minutes, suppliers included

  • Real cost

    Manual approach"Free", paid in hours lost
    VrexorMonthly fee, all-in

  • Supplier discovery

    Manual approachGoogle, calls, intuition
    VrexorAI search + verified certifications

  • Multi-supplier RFXs

    Manual approachEmail-by-email, copy-paste
    VrexorOne prompt → 10+ suppliers in parallel

  • Negotiation

    Manual approachIn the buyer's head
    VrexorData-driven counter-proposals in chat

  • Interface

    Manual approachInbox + several spreadsheet tabs
    VrexorPlain-language chat

FREQUENTLY ASKED

Quick answers about Vrexor.

  • How long does it take to get started with Vrexor?

    A few minutes to import suppliers from Excel, CSV or Google Sheets. The first RFX campaign runs the same day.

  • Does Vrexor replace my ERP?

    No, it integrates. Vrexor handles what your ERP doesn't: sourcing, multi-supplier RFXs, negotiation, scorecards, continuous history.

  • Does Vrexor integrate with Italian ERP systems?

    Yes. Vrexor reads supplier master data and writes orders and validated invoices through standard connectors. For on-premise ERPs we assess the integration case by case.

  • Does Vrexor work with my work email?

    Yes, native support for Microsoft 365/Outlook and Google Workspace. RFXs go out from your domain, not from a third-party address.

  • Where do the new suppliers Vrexor proposes come from?

    Public European sources: business registries, official certification databases (ISO 9001, 14001, 45001, 50001, 14064, and EMAS), institutional web. Every candidate comes with seniority, solidity indicators, and verified certifications.

  • How does Vrexor know if I'm paying the right price?

    It compares your historical prices in real time with market benchmarks and with the offers received in the same category. When it spots a gap, it flags it with the reference data.

  • What languages does Vrexor work in?

    Italian and English, both in the chat and in the RFXs sent to suppliers.

  • Is my data on Vrexor safe?

    Yes. Each customer's data is isolated and never leaves your workspace. No other customer sees your prices, suppliers, or history. No training on shared models. Vrexor is GDPR-compliant (EU 2016/679), data is hosted exclusively on EU servers, and processes are aligned with the EU AI Act.

  • What happens if Vrexor's AI makes a mistake?

    Nothing irreversible: it never acts without your confirmation. At worst, it proposes something you reject with a click, and that choice enters the history to improve future proposals.

Whitelist

Get Vrexor free for 1 month.

Import your suppliers in a few minutes, run your first campaign today, and by Friday you have a report with prices compared.

EU ComplianceGDPRCompliant with EU regulation 2016/679EU data residencyServers and backups exclusively in the EUEU AI ActAligned with the EU AI regulation